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RESOLUTION
No extra money can be paid to the
union or any other societies or associations under any circumstances
as per the decision of the G.B. held on 10.06.93. All the officers
and office bearers are to note that they should prepare the budget
and submit the same to the principal before spending any amount of
the union/societies/associations. The following
associations/societies of Godavris Mahavidyalaya, Banpur provide
scope for cultural/academic activities of students.
Click one of the below to
view..............
1. The Students’ Union
2. The Cultural Association (H.S.
Stream)
3. The Social Service Guild
4. The Day Scholars’ Association
5. The Athletic Association
6. The Dramatic Society
7. The Science Society
8. The Oriya Sahitya Sansad
9. The Seminar Activities
10. The Psychology Association
11. The Economics Association
12. The English Association
The Students’ Union
Election for the Students’ Union
is held once in an academic session after the admissions are over or
as directed by the Govt. The students, elect office bearers by means
of direct and secret ballot. Results of elections are announced by
the principal in the college notice board. Annual College Election
Letter no.51083 dt.15.09.2000 from Govt. of Orissa, Dept. of Higher
Education on Election of College Unions. In order to enforce
discipline, after careful consideration Govt. have been pleased to
decide that election of the college union and other
societies/Associations shall be held in all Govt. and non-Govt.
colleges on specified dates and time table announced by Govt. hence
forward with guidelines stated below.
1.A. The students contesting for
different posts can not put hoardings and posters. College authority
shall affix hoardings at conspicuous places indicating the name of
the candidates/posts for which they are contesting. The expenditure
on this account shall be borne out of the college union
fund.
B. Election Result shall be
published by the college authority at a conspicuous place/notice
board of the college.
C. Student convicted by any Court
of law can not contest the election. D. A student who does not have
50% attendance in the class, can not contest for any post.
E. If any contesting candidate
indulges in violent activities to intimidate the student to vote for
him/her, he/she shall be disqualified and his/her candidature shall
stand cancelled.
(Memo no. 47127fdt.O6.09.2000
from Director, Higher Education, Orissa to all Govt. and non-Govt.
Colleges.)
2. Every member of the union and
associations has the right to vote. No member shall give more than
one vote for each office to be filled in.
3. Election shall be conducted
once only and votes recorded in such manner as the Principal shall
determine from time to time.
4. A candidate getting the
largest number of votes shall be declared elected. If election is
incomplete/a post lies vacant for any reason the Principal shall
nominate a student on merit basis (as per the last examination). A
post means any office bearer or representatives of
union/association/societies. For representative, merit will be
considered from among the students of the same class. For the same
class, for different associations the order of associations, the
notification shall be maintained.
5. Recounting of votes can not be
claimed by any candidate under any circumstances.
6. In case of an equal of votes
between any two or more candidates the election result of the
successful candidates shall be determined by lot.
7. The different portfolios for
which the election will be conducted are
I. THREE YEAR DEGREE
COURSE (Union)
a. President Students’ Union :
one
b. Vice-President Students’ Union
: one
c. Secretary, Students’ Union :
one
d. Asst. Secretary, Students’
Union : one
e. Class Representatives
(One from each class for
Students’ Union) : six
II.a. Secretary,
Athletic Association : one
b. Asst Secretary, Athletic
Association : one
c. Class Representatives (One
from each class) : six
III.a. Secretary,
Dramatic Society : one
b. Asst. Secretary Dramatic
Society : one
c. Class Representatives (one
from each class) : six
IV.a. Secretary, Day
Scholars’ Association : one
b. Asst. Secretary, Day Scholars’
Association : one
c. Representatives (one from each
class) : six
V.a. Secretary,
Common Room : one
b. Asst. Common Room : one
VI.a. Secretary, SSG
: one
b. Asst. Secretary, SSG : one
VII.a. Secretary,
Oriya Sahitya Sansad : one
b. Asst. Secretary, Oriya Sahitya
Sansad : one
VIII. a. Secretary
Science Society : one
b. Asst. Secretary Science
Society : one
c. Class Representatives (One
from each science classes): Three
HIGHER SECONDARY
COURSE
Office bearers are to be elected
for different association in H.S. stage (vide D.H.E. letter no.
Vs.18/89 (ii) 48966/14.09.89).
i. Secretary, H.S. Cultural
Association : one
ii. Secretary, Sports Association
: one
iii. Secretary, Dramatic
Association : one
iv. Secretary, Day Scholar's
Association : one
v. Secretary, Social Service
Guild : one
7. Students who wish to contest,
propose or second in the college election should have cleared up
their college (in case of boarders) dues up to the month of August
of the same year. Otherwise he/ she will be debarred from
participating in the college election.
8. While submitting nominating
forms, the contestants are to enclose a "No dues" (office) clearance
certificates of the candidate and his/her proposer and seconder, In
case of more than one "No dues" clearance certificate are required,
the candidates are advised to attach Xerox copies of the said "No
dues" certificate.
9. One student can not propose or
second for more than one candidate for the same post and no student
can contest for more than one post.
10. Every student should be in
possession of fresh/renewed valid identity card for the session
during the entire process of election.
11. Students are advised not to
disfigure the walls of the college, building inside or outside.
However, posters and banners can be used outside boundary walls of
the college. Disfiguring and unfair means shall be seriously viewed
and such act (proved)leads to cancellation of the
candidature.
12. The Advisor of students Union
shall act as the Election officer.
13. Students are at liberty to
lodge complaints, if any regarding election matters in writing to
the advisor-cum-election officer, who will settle the dispute after
the election is over.
14. Counting of votes will
commence iafter the polling is over in the same booth at the
specified time .
15. Once the result of the
election is published with the signature of the principal, the
election process shall be treated as completed.
16. Boarders cannot contest,
propose, second and cast their votes for any post for Day Scholars’
Association.
17. 2nd year and 3rd. year
science students,3rd year Arts students except Oriya Hons students
of TDC cannot propose, second and cast votes for any post of Oriya
Sahitya Sansad.
18. No Arts students of T.D.C.
can contest, propose, second and can cast their votes for any post
of Science Society.
19. Timing will be as per the
college office watch for all purpose of election.
20. The office bearers of the
college union assume their responsibility after they take an
oath.
21. The oath will be administered
by the principal or his nominee on such a date and in such a manner
as he may think fit.
22. The decision of the principal
in all matters will be final and binding.
PROCEDURE OF
ACCOUNTING FOR UNION & OTHER ASSOCIATIONS
a. Soon after the Oath taking is
over, the executive committee of the union/other associations shall
chalk out their respective budgets and submit the same to the
principal for approval through their Advisor/vice president before
spending any amount out of funds of the Union or societies.
b. No extra money can be paid to
the union or any other society under any circumstances as per the
decision of the Governing Body held on 10.06.93.
c. Advances will be sanctioned
only on recommendation of the Advisors/ Vice-Presidents.
d. All advances should be settled
up within two weeks from the date of receipt.
e. Stock registers in respect of
purchase of non-consumable goods should be maintained by the
concerned secretaries duly counter-signed by Advisor/the
Vice-president as the case may be No clearance certificate shall be
issued to the concerned secretary unless he/ she hands over the
stock and stock register to the Advisor/concerned
vice-president.
CONSTITUTION
There shall be The Students’
Union in the college for T.D.C. students
1. Objectives
The objectives of the union are
to organise discussion of purely cultural, academic, national and
international problems, to organise debates, to invite eminent
scholars to address the union duely approved by Principal and to
celebrate the Independence day, Republic day, Gandhi Jayanti,
Godavaris Jayanti and Sradha Ceremony etc. in consultation with the
principal.
2.
Membership
a. Every bonafied student of the
degree class is a member of the union and is eligible for election
to its office for one session and ordinarily not more than twice for
the same office.
b. Any student, whose name is
struck off from the college rolls shall cease to be a member.
3. Students' Union
Fund
Annual membership fee of Rs.25/-
will be collected from each member of the Union at the time of
admission
4. The executive Committee
The following elected/nominated
(if not elected) student members shall constitute the executive
committee of the students’ union. :
a. The President
b. The Vice-President
c. The Secretary
d. The Assistant Secretary
e. Six class representative (Duly
elected one from each year of T.D.C.Degree Arts and Science classes)
f. One girls’ representative to
be nominated by the Principal
5. The
Advisor
a. There shall be an Advisor of
the union, who is nominated by the principal from among the teaching
staff. The principal may nominate Associate Advisors to assist the
Advisor.
b. The Advisor shall be present
at the meeting of the executive committee and at the ordinary
meetings of the union and advise the president in its proceedings.
c. The Associates will assist the
Advisor and shall discharge the duties as assigned.
d. The president may consult him
for interpretation of any of the rules. The decisions of the Advisor
in such cases will be binding.
6. The president
Any bonafide student of T.D.C.
classes is eligible to contest for the presidentship of the union.
The president shall preside over all ordinary meetings of the union
at which he is present. He shall be responsible for maintaining
order and interpreting the rule. His ruling shall be considered
final except where the advisor gives a ruling.
7. The
Vice-President
The vice-president shall assume
all the rights and discharge all the duties in the absence of the
President.
8. The
Secretary
Any bonafide student of
T.D.C.classes may contest for the secretaryship of the Union. The
secretary shall arrange debates, give notice for all ordinary
meetings and record the minutes of all meetings such as annual,
ordinary or extraordinary. The secretary shall be in-charge of
accounts and expenditure, but no expenditure shall be incurred
without the approval of the Advisor. The Advisor shall countersign
all vouchers. Requisition for expenditure should be passed through
the Advisor.
The Secretary shall be custodian
of the Union Office and he shall be responsible for all the articles
received by him for the use in union office.
9. The Assistant
Secretary
The asst. secretary shall assist
the secretary in the discharge of his duties and in the absence of
Secretary perform all his functions.
10. The Functions of
Executive Committee
a. i. To prepare the union
budget
ii. To chalk out the programme of
the union activities for the session
iii. To undertake such other
activities as are consistent with the objectives of the union in
accordance with the constitution and with approval of the principal.
iv. To desist such activities
which hamper the academic atmosphere
of the institution.
b. To arrange meetings of union
as per the procedure
11.
Meetings
i. An ordinary meeting of the
executive committee may be called by the secretary in consultation
with the president and the Advisor. Notice of such a meeting with
date, time, place and agenda shall be given to members at least 48
hours prior to the meeting.
ii. An extraordinary meeting of
the executive committee can be convened at any time by the
principal.
iii. A meeting of the executive
committee shall be presided over by the president or in his absence
by the vice-president or in the absence of the both by any member of
the committee elected at the meeting under the supervision of the
Advisor. No meeting of the executive committee can be conducted
without the Advisor. Fifty percent of the members of executive
committee (Five members) shall constitute the quorum excluding the
president. The meeting of the union shall be open to all the members
of the staff. If they so desire, they can take part in the
proceedings of the meeting.
Annual meeting
After the election is over, there
shall be a meeting of the union to be called by the principal
wherein.
a. The newly elected office
bearers will assume office.
b. The new members of the union
will be welcomed.
c. The Amendments to the existing
constitution, if any, may be moved in the general body meeting. The
principal or his nominee will preside the said meeting.
d. Previous year’s audited
accounts may be presented in the first meeting of union.
An ordinary meeting of the
Union
Executive committee meeting shall
ordinarily take place at least once in two months.
No ordinary meetings of the union
shall last for more than one and half an hours.
The Procedure of
Meeting
At the commencement of the
meeting, the secretary shall read out the minutes of the last
meeting of the union (if held). The minutes shall be confirmed and
to be signed by the president. Every speech shall be relevant to the
debate and discussion. No personal reflection shall be made in the
course of discussion. A motion moved by a member must be seconded
and then only it may be put up for debate. No member other than the
mover of the motion shall speak more than once. At the end, the
mover may reply to the debate. The president (if he desires) may
take part in the debate. In case of a tie in the motion, the
president shall cast a vote. After a reply of the mover of the
original motion, the amendment if any, shall first be put to vote.
If the amendment is lost, the original shall be put the vote. If the
amendment is carried, the motion as amended shall be put to vote.
All questions in the debate shall be determined by majority of votes
of members, present.
Point of Order
The advisor, the associate
advisors or any member may call the attention of the president of
the meeting to a point of order even when, while a member is
speaking. But no speech shall be made on such point of order. The
president of the meeting may call a member to order. If a member
disobeys or disregards by order or ruling, he/she may be asked to
vacate the meeting. If necessary the meeting may be prolonged or
dissolved. The decision of the principal shall be final in all
matters relating to the union.
Vacancies in
Executive Committee
a. The office bearers shall hold
office for the entire session from the time of taking over charges
till the end of session as under article 13(c) or till pays
examination fees, which ever is earlier, unless they cease to be
members of union voluntarily resign in writing addressed to the
principal or are removed as provided in article 13(b) of this
constitution.
b. An office bearer who fails
properly to discharge of his duties can be removed by a vote of
no-confidence passed by 3/4th of the members of the union present
and voting at an extra-ordinary meeting held for the
purpose.
c. Under no circumstances, the
office bearers shall hold the office after one month of valedictory
function or one month before the college closes for summer vacation,
whichever is earlier and they must hand over the charges on or
before a date notified by the principal, failing which disciplinary
action as deem fit shall be taken by the Principal.
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Cultural Association (for H.S. students only)
Objective :
The objective of cultural
association is primarily cultural in value. It aims at stimulating
the interest of the H.S. students in intellectual and academic
activities by holding debates, discussions competitions
etc.
Membership :
i. Every bonafide student of H.S.
classes shall be its members and shall have the right to contest and
cast hi/her votes in its election to various posts.
ii. The meeting of the
association shall be open to all the members of the teaching staff
without right to vote.
The executive committee of the
association shall constitute the following members
i. President (Ex-officio ) :
Principal
ii. Advisor : Nominee of the
principal from among the teaching staff. The principal may appoint
co-advisors to assist the Advisor.
iii. Secretary : To be
elected
iv. Class representative: To be
elected from the students of H.S. classes
v. Girl’s representative: To be
nominated by the Principal.
The advisor shall preside over
all the meetings of the executive committee and give useful
suggestions. Meeting unattended by advisor or co-Advisors will not
be taken into records.
The articles, namely 8,9,10 and
13 are also applicable for cultural association.
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The Social
Service Guild
Applicants for SSG aid should be
submitted to the principal in the prescribed form to be obtained
from the college office. Applicants may be required to appear at an
interview for the purpose. Poverty and merit are taken into
consideration for these awards.
I. The aims and
objectives are to render all types of social service as
follows
a. To grant stipends to the needy
deserving students.
b. To form a volunteer corps in
the town for rendering help to the sick, destitute and
flood-stricken people.
c. To arrange lectures by eminent
persons for the benefit of the students’ community.
d. To educate people in rural
areas regarding the prevention of AIDS, Hepatitis, Polio, Cholera,
Small pox, Malaria and such epidemics.
II.
Finance
a. Each student of the degree
classes contributes annual subscription Rs.6.00 only.
b. Members of the college staff
may make voluntary annual contributions.
c. High officials and well-to-do
public men are occasionally approached to make donation to the
fund.
d. The beneficiaries of the Guild
Fund are expected to return the money they had received after they
are settled in life and they should sign and undertaking to that
effect.
III. Working
Committee
The principal as ex-officio
president controls the fund. The vice-president nominated by the
principal, may work as treasurer. The associated vice-presidents are
nominated by the principal from among the members of the staff and
one member nominated by the principal from among the students of the
college. Their duties will include the realisation of loans from the
beneficiaries.
IV. Poor and deserving students
of the college receive help for a period of nine months during a
session ordinarily from August to April.
V. Article 13 of Union is
applicable here. The principal shall be the final authority in all
matters relating to the Guild.
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The Day
Scholars Association
The aims and objectives of the
Godavaris Mahavidyalaya Day Scholars' Association are to take up
such activities as will foster the spirit of fellowship and
co-operation among all the Day Scholars of the college. All the
bonafide students of the degree and H.S. classes are its members.
These associations will be named as follows :
The Day Scholars’ Association
(T.D.C.)
The Day Scholars’ Association
(H.S.)
Each member of the associations
shall pay annual subscription of Rs.5.00 only. .
Read 6.2. of chapter 6 for
procedure of accounting. President: Principal (Ex-officio) controls
the fund.
Vice-President :
Nominated by the Principal
A secretary and an assistant
secretary will be elected by all the Day Scholars of the college for
their respective associations. There will be class representatives
to be elected from different classes of the college for their
respective associations.
Duties
The secretary with the approval
of the vice-president shall organise all the functions of the
association.
The assistant secretary shall
assist the secretary in the discharge of his duties and in his
absence, perform all his functions.
The executive committee will draw
up a budget in the beginning of the session and submit it to the
principal for approval.
(Occasions like "Ganesh Puja" or
any other functions to be held before election for the Students’
Union in a session shall be organised by a responsible teacher who
will be nominated by the Principal)
Article 13 of Union is
applicable.The Principal shall be the final authority in all matters
relating to the associations.The above rules are applicable to both
the DSAs of T.D.C. & H.S.
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The
Dramatic Society/Association
Aims and objectives the
society/association are to encourage the cultivation of dramatic art
among the members by arranging theatrical performance in the
college. All the bonafide students of degree and H.S. classes are
its members. The society/association will be named as follows:
T.D.C. Dramatic
Society
H.S. Dramatic
Association
Each member of the
association/society shall pay annual subscription of Rs.8/- to their
respective society/association.
Read 6.2 of chapter 6 for
procedure of accounting.
The President : Principal
(Ex-officio)
The Vice-president : Nominated by
the principal
The secretary and the assistant
secretary are elected by all the students of the college from among
themselves. Student representatives are to be elected (one from each
class of the college)
Duties
The executive committee decides
which drama will be staged during a particular year.
It prepares and passes the budget
for the year and audits the expenditure. in connection with the
drama after its performance.
It sanction amounts for purchase
of property or for upkeep,repair or replacement of articles already
purchased.It awards prizes to best artists in the dramatic
performance. Article 13 of union is applicable.
The secretary shall convene
meetings and keep the record of the proceedings of the
society.
The Principal may alter/amend or
abrogate any of all these rules at his discretion. The above rules
are applied to both the societies(T.D.C. & H.S.)
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The Athletic Association / The Sports
Association
Aims and
Objectives
To encourage the sports and games
activities among the students.
To develop sportsmanship and
discipline among the students.
To conduct annual athletic meet
every year
The membership of the athletic
association shall consist of the members of the staff and students
of degree class with the principal as ex-officio
president.
Every student shall pay to the
association a subscription of Rs.20/- annually.
Read 6.2. of chapter 6 for
procedure of accounting.
The executive committee
constitute the following.
The president: Principal
(Ex-officio )
The vice-president : Nominated by
the principal
The secretary and the asst.
secretary to be elected from among the students of the college.
Captains of all organised outdoor games as provided in the college.
One Girls’ representative to be elected from among the students of
the college.
Physical education teacher (PET)
of the college (Ex-officio) member. He will be responsible for
conducting games and sports in the field and shall maintain the
stock and store of the items purchased. He is to face the audit. The
principal and the vice-president will select the Captains for all
the outdoor games provided in the college. The secretary can not act
as the captain for any game. The captain shall remain present
regularly in the games. In case he remains absent continuously for a
fortnight without assigning any reason he will cease to continue as
a captain.
The executive committee will
prepare and pass budget. It shall aim at promoting athletic
activities among the students and organise annual athletic meet
every year.
The vice-president shall remain
in-charge of accounts. Purchase of sports material and act as a
superintendent of all the games.
The secretary will convene all
the meetings, prepare annual report and act according to the
instruction of the vice-president. He will maintain the
accounts.
The asst. secretary will assist
and carry these functions in the absence of the
secretary.
The P.E.T. will select players
for friendly and competitive motive and organise college
games.
The captain shall be responsible
for the conduct of the individual player of his team on the field.
He shall contact the team of players under his disposal. He shall
assist the P.E.T. for betterment of the games.
Article 13 of Union is applicable
The Principal may alter, amend or
abrogate any or all these rules at his discretion. There shall be
sports association for H.S. students. The staff and the students of
the H.S. classes are the members of the association with the
principal as ex-officio president. The above rules are applicable
for the sports association.
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The Science Society
All the students and teachers of
the science classes are the members of the science society.
Functions:
The society is a cultural
association devoted to advancement and diffusing of scientific
knowledge among its members by organising discussions, debates,
symposia and by inviting eminent persons to address the society.
The Executive
Committee will constitute the following :
President: Principal (Ex-officio)
Vice-president : Principal’s
nominee
The secretary and asst. secretary
are elected in a general meeting. Class representatives are elected
form each of the science classes. Article 13 of union is applicable.
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The Oriya
Sahitya Sansad
The Oriya Sahitya Sansad is a
Cultural Association in which every student of the college having
oriya as compulsory or optional subject is a member. The principal
is the ex-officio president and Head of the Department of Oriya will
be vice-president of the Sansad. There will be an elected secretary
and one Asst. Secretary for the Sansad. The purpose of the Sansad is
to organise literary figures to deliver speeches on literary topics.
Article 13 of union is applicable
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HONOURS SEMINARS
Following Seminars constituting
their Honours students and staff members are functioning in the
Institution. They are Physics, Chemistry (As Chemical Society),
Botany, Zoology, Mathematics, English (As English Literary Club),
History, Political Science., Economics, Philosophy, Sanskrit, Oriya
& Psychology. The Principal is the ex-officio president of all
the seminars. Heads of their respective departments or a member of
each Department nominated by HODs shall act as Advisors to the
seminar. A Secretary (from final year) and an Asst. Secretary (from
second year) will be nominated by their respective HODs. The
objectives of the seminars are to provide a proper forum for debates
discussions, deliberations and invite eminent persons to address the
seminar in their respective subject. All Honours Departments have
their libraries (called Seminar Libraries) . HODs or teachers
nominated by respective HODs shall remain in-charge of seminar
library. All Honours student have to show their no-dues certificates
from Seminar Libraries during getting clearance certificate for any
purpose.
Article 13 of Union is applicable
to all the seminars.
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